Give us a call

Send Us An Email

Master Solutions Blog

Master Solutions has been serving the Naperville area since 1996, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.
Font size: +

Is Your Printer Wasting More Money Than it’s Worth?

Is Your Printer Wasting More Money Than it’s Worth?

Is your printer printing dollars, or eating them? Today’s blog is dedicated toward helping your business save as much money as possible on printing costs so that you can achieve the best return on your printing investment.

It all starts by calculating just how much each individual page costs your organization.

Why Cost-Per-Page is So Important
A printer has plenty of operating costs associated with it, including the costs of both ink and paper. Ink is distributed in ink cartridges, and these need to be replaced from time to time. These cartridges are certainly not cheap, either. Depending on the type of printer you use and the types of documents you are printing, you may require even more ink than normal.

The cost-per-page, or CPP, is important to keep in mind so that you know just how much you are spending every day. If there is a heavy loss per page, you’ll wind up spending more on your printing solutions than you’re getting back for them.

How to Calculate Your Average Cost-Per-Page
The calculation for CPP is pretty simple, all things considered. All you do is divide the price of the cartridge by the cartridge yield rating--approximately how many pages the cartridge can print. You’ll find this number on the cartridge’s packaging. Let’s say that you spend $25 on a cartridge of black ink with a yield of 525 pages. You can plug this into the calculation like this:

25/525 = 0.048

This cost in this case is about 5 cents per page.

Calculating CPP in More Complicated Printers
Ink cartridges can add extra steps into this calculation, especially if they are of different colors and configurations. Each individual cartridge has a different color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black and cyan, yellow, magenta). Either way, the calculation will come out mostly the same, with only a few minor adjustments to how the colors are collected together.

When you are adding colors into the calculation, you’ll need to use the CPP of each individual color and add it to your total. It’s worth mentioning that printing in color is going to cost more than if you were just printing with black ink.

Plus, keep in mind that ink manufacturers will often base their yield rating on the standardized documents used by businesses. These calculations include the fact that documents will be covered in ink to a certain degree. Thus, printing documents that don’t adhere to these definitions can throw off how many pages you actually get from the cartridge. In other words, it’s an average. We’ve found that it doesn’t hurt to round up, because ink manufacturers want the numbers to work in their favor.

Controlling Your Printing
If you can calculate how much you actually stand to benefit from your printing, you can set standards that allow you to control how much printed material is actually circulated around your office. Master Solutions can be key to this endeavor. We can assist you with the implementation of technologies designed to help you save money on your printing solutions. This can include setting up quotas and reports, so you can see if certain individuals need to cut back on printing materials, and a way to ensure that they do.

To learn more, reach out to us at (630) 495-3830.

×
Stay Informed

When you subscribe to the blog, we will send you an e-mail when there are new updates on the site so you wouldn't miss them.

 

Comments

No comments made yet. Be the first to submit a comment
Guest
Already Registered? Login Here
Guest
Thursday, 28 March 2024

Blog Archive

2024
April
May
June
July
August
September
October
November
December
2014
January
February
March
April
May
July
August
September
October
November
December

Mobile? Grab this Article

QR Code

Customer Login


News & Updates

Master Solutions is proud to announce the launch of our new website at http://www.master-solutions.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for ...

Contact us

Learn more about what Master Solutions can do for your business.

Master Solutions
1832 Centre Point Circle Suite 106
Naperville, Illinois 60563